BYLAWS
FOUNTAIN SQUARE PLAYERS, INC.
416 EAST MAIN
STREET
BOWLING GREEN
,
KY
42101
REVISED OCTOBER 1998
PREAMBLE
These bylaws have been formulated to aid Fountain Square Players, Inc. in
providing for the production, appreciation and enjoyment of all phases of
community theater and are therefore adopted so its Board of Directors may manage
its affairs in an orderly and efficient manner.
ARTICLE
I
MEMBERSHIP
SECTION
I.
GENERAL
MEMBERSHIP
a) Membership in
the
Fountain Square
Players may be acquired by completing and submitting a membership form, along
with the appropriate membership dues to the FSP Membership Committee.
b) Dues shall be
set at three (3) different rates: students (through college); individuals; and
family. The amount of the rates/dues shall be determined by the Board of
Directors by a majority vote.
c) Dues are
required for anyone performing any activity for
Fountain Square
Players.
d) Membership
runs for the season starting September 1st and ending August 31st of the
following year.
e) Members are
entitled to participate in FSP productions, to attend FSP social events, to
attend and have input at monthly Board meetings, and to receive the member
newsletter.
f) Except as
noted in Article III, Section 1 (f) herein, members eighteen (18) years of age
and older are entitled to vote at Board meetings.
SECTION II.
MEMBERSHIP OF BOARD OF DIRECTORS
a) The Board of
Directors of Fountain Square Players, Inc. shall consist of fifteen (15)
directors. The directors shall serve without pay. Immediate family members
(parent, spouse, child, sibling) may not serve concurrently.
b) Whenever a
vacancy on the Board occurs, the general membership shall be notified. Any
member in good standing and having at least six (6) months tenure may nominate
himself/herself or may be nominated by any other member in good standing to
fill said vacancy. The nominees shall be considered and voted upon at a regular
Board meeting scheduled no sooner than fourteen (14) days following the
aforementioned notification. Nominations may be submitted to the Membership
Committee prior to the election, or they may be made from the floor at the time
of the meeting if the nominee has given prior consent. A nominee must receive a
majority of the votes cast by the general membership at said meeting in order
to fill the vacancy.
c) A director
may serve indefinitely unless he/she fails to keep his/her membership dues
current; misses six (6) or more regularly scheduled Board meetings during a
single season (job conflicts excused); fails to actively participate in at
least two (2) productions during a regular season; or until he/she submits a
letter of resignation to the Board of Directors. It shall be the President*s
responsibility to monitor these criteria and to resolve any infractions
thereof.
OFFICERS
OF THE
BOARD
The Directors shall annually elect a President, Vice-President, Secretary, and
a Treasurer from among themselves. In June of each year, the President shall
appoint an ad hoc committee of at least three (3) directors who shall select and
notify nominees to serve as officers of the Board. This slate of prospective
officers shall be presented for approval by the general membership at the August
meeting. The new officers shall assume their responsibilities at the September
Board meeting. Membership on the ad hoc committee does not preclude one*s
nomination.
a) The President shall preside at regular Board meetings following the
prescribed format under Board Meetings.
b) The
Vice-President shall preside at regular Board meetings in the absence of the
President and shall also chair one of the standing committees.
c) The Secretary
shall record the minutes of the meeting, and conduct any correspondence as
directed by the Board.
d) The Treasurer
shall receive and disburse all moneys upon the instruction of the Board and
make monthly and annual reports to the Board.
e) Each officer may serve one (1) year with re-election possible.
MEETINGS
a) The Board of Directors shall meet monthly to conduct the affairs of
the Fountain Square Players, Inc.
b) The President
of the Board or an officer designated by the President shall preside at the
meeting.
c) The format
for the Board meeting shall consist of a reading of the previous minutes; a
treasurer*s report; consideration of old business; and new business.
d) The minutes
of the Board meeting shall be recorded by the secretary.
e) Sixty percent
of the current directors (normally nine (9) ) must be present at a meeting to
constitute a quorum. If a director can not attend a meeting, he/she may
contact the President and give the President his/her proxy vote which may be
used for any of the following actions: filling board vacancies including
election of officers; play selection; or to authorize business transactions
over $250.
f) The season*s
play selection and business transactions involving Fountain Square Players
properties or the expenditure of more than $250.00 of FSP funds must first be
placed in the form of a motion, seconded, allowed time for discussion, and then
approved by the Board, having cast at least an eighty percent (80%) affirmative
vote.
g) All other
items of business brought before the Board may be voted upon and approved by a
simple majority of the general membership present at a meeting.
a) There shall be at least eight (8) standing committees to serve under the
oversight of the Board of Directors.
b) These
committees shall consist of the Season Planning; House Management; Scholarship;
Special Events; Membership/Newsletter; Publicity; Program; and Historian
committees.
c) Each
committee shall be chaired by a Board Member with at least three (3) other
volunteers serving on the committee.
d) The Board
shall annually select the chairmen of these committees from among themselves at
the September Board meeting. All non-officer directors shall serve as either a
chair or vice-chair of a committee.
e) Guidelines
for the functioning of these committees shall be formulated and provided in
written form by the Board.
f) Each
committee chairman will see to it that their committee meets in a timely
fashion and that responsible reports are made to the Board.
g) Ad hoc
committees may be formed at the discretion of the Board.
h) The Board may designate a member to act as Historian, for the purpose of
maintaining FSP scrapbooks, retain a poster, program, and any other memorabilia
for each show, and take or collect pictures.
AMENDMENTS
Amendments to these bylaws may be made at not more than two Board meetings
during a season, providing the amendments have been made known to the general
membership at least two (2) months prior to the meeting at which they shall be
voted upon. The proposed amendment(s) shall be adopted if approved by a simple
majority of the general membership present at said meeting.
Effective
April 11, 1996
Amended October 8, 1998
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